School Alerts


Admissions to Hartley Brook Primary Academy

The Academy has adopted the local authority’s policy for admissions and applications for places at Hartley Brook Primary Academy will be made in accordance with the ‘Co- ordinated Admission Arrangements’ which forms part of the Local Authority’s (LA) published admission arrangements.

Applications must be made on the common application form (CAF) which is provided by the Local Authority.  Full details can be found by clicking the following link:- Primary school places – Sheffield City Council Online.

Any parent wishing to consider Hartley Brook Primary Academy for their child can contact the Academy for an appointment with Miss Renshaw who is our Attendance and Admissions Lead

Our PAN is currently 90 pupils for Reception.

Please see Astrea’s Admission Policy 24/25 and 25/26

In year applications (school transfers)

The normal years for school entry applications are Reception, Year in Junior Schools and Year 7). If you want to apply for a school place outside normal school entry years you can apply for a transfer to another school. Any parent wishing to apply for a transfer must obtain a Common Transfer Form from their current school.

Please find attached Astrea’s Application Policy 23/24

The current school must complete Section 2 and send the application to the Admissions Team by email at or by post:

Floor 5, West Wing
S1 4PE

Sheffield City Council will manage your application on your behalf. They aim to inform you of the decision for the school you have applied for within 15 school days and the reason for that decision. If it is not possible to offer a place at any of your preferred schools, they will give you advice on the statutory appeal procedure. The Co-ordinated Admission Schemes are available on request.

Please contact Miss Renshaw at the School Office if you require any further information regarding In-Year applications/transfers.

Appeals Guidance

You are entitled to appeal for a place at any school that your child has been refused admission to. This can be for a maximum of 3 schools.

An appeal is not an application, and you cannot appeal for a school you have not applied for.

If your application for a place is unsuccessful, parents have a right of appeal and should contact the Primary Admissions Team. The Admissions Working Party, an impartial tribunal, hears appeals; their decision is final. Parents can only appeal once for any academic year unless there has been a change in circumstances relevant to the application.

More information and an online application form is available on the Sheffield Council admissions website.

Primary Admissions Team contact details:

Pupil Admissions
3rd Floor, Howden House
Union Street
Sheffield S1 2SH
Telephone: 0114 273 5766

On-time primary and junior admission appeals timescales 2024/2025 – These will be published once confirmed by Sheffield Council.

Nursery 2023/24

All applications for Nursery places are dealt with by Hartley Brook.

Hartley Brook will accept pupils into the Nursery base from their third birthday.

If you require an application pack or further details, please contact Miss Renshaw/school office (01142 456882) or via email

Please be aware that attending our Nursery does not guarantee you a place in our reception, you will still need to apply via the correct route (Sheffield City Council Admissions).

Reception 2024/2025

It is the responsibility of parents to ensure that they apply for a school place for their children when entering Reception for the first time. Many parents are surprised at how far in advance they need to apply for a school place for their child, who may only be 3 years old at the time of applying.

Please click here for Application Guidance Sheet

The 2024/2025 Entry into Reception Application Form is now available, please follow this link – A Guide for Parents – Entry into Primary School 24/25

Applications are invited every Autumn term (mid-September/early October) and the closing date for submitting applications is 15 January each year.
Authorities must enable pupils to enter Reception for the first time from the September after their 4th birthday. The dates below provide information as to which academic year pupils are entitled to attend according to their date of birth.

Date of birth: 1 September 2019 to 31 August 2020

  • your child will be eligible to start in September 2024
  • you can apply from Autumn 2023
  • closing date for applications is 15 January 2024

Allocations will be confirmed on the 16th April 2024.

Secondary School 2024

If your child was born between 1 September 2012 and 31 August 2013 they will transfer to secondary school in September 2024. You are now invited to apply for a secondary school place for your child. You must do so by 13 October 2023. You will have already been sent information about how to apply.  If you need further advice about this, please contact the school office.

Children new to Sheffield

If you are new to Sheffield and would like a school place, please call the Pupil Admissions Team on 01142735790 or email

24.25 Timetables Below 

  1. Primary and Junior National Allocation Date 16 April 2024 – via email notifications/letters
  2. The deadline for lodging an appeal will be updated once this information is available from Sheffield City Council
  3. Notification of appeal hearing- at least 10 calendar days’ notice
  4. All effort will be made to hear appeals as soon as reasonably practicable, these usually fall in June July
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